FREE How To Use GST Invoice PDF Generator

Start by filling in the basic invoice information:

• Invoice Number: Enter a unique invoice number. This should follow a consistent format and must be unique for each financial year.
• Invoice Date: Select the date of invoice creation.
• Due Date: Optionally add a payment due date for your client.
• Tax Liability: Check the 'Apply Reverse Charge' box if applicable (when the recipient is liable to pay GST under reverse charge mechanism).
• Company Turnover: Select your annual turnover range to determine HSN code requirements.

The supply type indicator automatically shows whether your transaction will be treated as an Intra-State supply (CGST+SGST applicable) or Inter-State supply (IGST applicable) based on the supplier and recipient state codes.

Enter your business (supplier) information:

• Company/Business Name: Your registered business name.
• GSTIN: Your 15-digit GST Identification Number.
• State Code: The first two digits of your GSTIN (automatically filled when GSTIN is entered).
• Address, City, State, PIN Code: Your complete business address.
• Phone & Email: Your contact information.
• Bank Details: Optional field for your payment information.

Enter your customer or client (recipient) information:

• Customer/Business Name: Name of the business or individual receiving your goods/services.
• GSTIN: Recipient's GST number (required for B2B invoices, optional for B2C).
• State Code: The first two digits of the recipient's GSTIN or their state code.
• Address, City, State, PIN Code: Complete address of the recipient.
• Phone & Email: Optional contact information.

Add the goods or services you're invoicing for:

• Description: Detailed description of each item or service you're providing.
• HSN/SAC Code: The Harmonized System of Nomenclature code for goods or Service Accounting Code for services.
• Quantity: Number of units (default is 1 for services).
• Rate (₹): Price per unit in Indian Rupees.
• Tax Rate: Select the applicable GST rate (0%, 0.25%, 3%, 5%, 12%, 18%, or 28%).

Click the "Add Item" button to add more items to your invoice. Each item can have different HSN codes and tax rates.

Finding the correct HSN/SAC code is crucial for GST compliance. Our tool makes this easy:

1. Click the "Find" button next to any HSN code field to open the HSN Code Lookup.
2. Use the search box to find products or services by name.
3. Filter results by category if needed.
4. Select the appropriate code from the results—this will automatically set the correct tax rate.

Add supplementary information to your invoice:

• Notes: Include any additional remarks, payment instructions, or thank you messages.
• Terms and Conditions: Specify your payment terms, delivery conditions, return policies, or any other relevant terms.
• Add to Transaction History: Check this option to automatically add this invoice to your financial records for income tracking.

Once you've filled in all the required information, you're ready to generate your GST invoice:

1. Review all entered information for accuracy.
2. Click the "Generate GST Invoice" button at the bottom of the form.
3. The tool will automatically calculate all taxes and totals based on your inputs.
4. A professional PDF invoice will be generated and downloaded to your device.
5. The PDF is now ready to be shared with your client via email or other preferred methods.

Your GST-compliant invoice includes all necessary details such as:

• Clear "Tax Invoice" marking
• Supplier and recipient details with GSTINs
• HSN/SAC codes for all items
• Properly calculated CGST+SGST or IGST based on supply type
• Tax rate-wise summary
• Total amount in both figures and words

Mandatory Fields on a GST Invoice

• Invoice Number: Sequential number unique for a financial year
• Invoice Date: Date of invoice issuance
• Supplier Details: Name, address, GSTIN, and place of supply
• Recipient Details: Name, address, and GSTIN (for B2B)
• HSN/SAC Codes: For each product or service
• Description, Quantity, and Value: For each line item
• Tax Rates and Amounts: CGST, SGST, or IGST breakdown
• Total Invoice Value: In both figures and words
• Signature: Digital or physical signature of supplier

Mobile-Friendly Features

• Responsive Design: The interface automatically adjusts to your screen size, making it easy to use on any device.
• Touch-Optimized: Larger form elements and buttons are easy to tap on touch screens.
• Mobile-First Tables: The items table reformats on small screens for better readability.
• Simplified HSN Search: The HSN code lookup is optimized for mobile screens.
• Mobile PDF Handling: Generated PDFs can be viewed, shared, or saved directly from your mobile device.

Whether you're at a client site, traveling, or working remotely, you can create professional GST invoices from your smartphone or tablet without compromising on features or compliance.